Time tracking in the catering and hotel industry
Simple. Digital. Reliable.
With clockin, you can record working times, document projects and optimise teamwork - all in one app
clockin already inspires over 5,000 companies
Digitalisation of the deskless workforce
Does that sound familiar?
- Cumbersome recording of working hours
- Confusing chaos of notes
- Adding hours manually
- Error-prone processes
What you really need:
- Seamless and simple time recording
- Clear overview of absences
- Automatic payroll accounting
- Simple correction functions
Take the wheel!
Make your day-to-day work easier with the clockin app: one-click time recording, digital holiday requests and automatic payroll accounting. All this from
€3,19
per month
per employee licence
per employee licence
Time recording made easy
With clockin, your employees clock in and out with just one click. Working hours and breaks are recorded in real time and can be viewed at any time.
- Stamping in and out with one click
- Record breaks and smoking breaks
- View and check working hours in real time
Timesheets without stress
With clockin, slips of paper and folders are a thing of the past. You can conveniently check your working hours in the office centre, and automatic timesheets are ready for you to export directly to your accounting department.
- Simply check working hours in the office centre
- Automatic creation of timesheets
- Customised exports for accounting thanks to interfaces
Deployment planning made easy
With the clockin calendar, you have all absences such as holiday requests and sick notes under control. Keep track of your team's availability at all times and plan assignments easily and stress-free.
- Manage holiday requests and sick notes digitally
- Always keep an eye on team availability
- Plan assignments efficiently and stress-free
Invoices with Lexware Office
Transfer your recorded project times directly to Lexware Office and create invoices in no time at all.
Which features are included in which package?
Digital time tracking
DS
Project time tracking
Proj.
Time tracking & documentation
Z&D
Browser time tracking
Stamping of working time, business trips and breaks directly in the Internet browser.
Correction
You can easily adjust your employees' working times with the correction function. Punching errors can be easily corrected in this way
View your own times
Your employees can view their own actual and target hours via their personal employee login.
Create work schedules for employees
All working time models can be mapped with work schedules and individual break regulations can be defined. Public holiday, weekend and night work can also be individually taken into account in time recording.
Employee data
To enable your employees to record their working time with clockin, you need to create a profile with their most important data in your clockin account.
Working time management
Create work schedules for your team. Here you can specify the target times and break times for each day.
Timetable
You have a real-time overview of all your employees' actual and target hours for the current month. If overtime is due, clockin warns you.
Percentage hour bars
With the percentage hour bars for your employees, you always have an overview of how much has already been worked in a month.
Dashboard
The dashboard is your management centre. All information recorded with clockin flows together here.
Protocol
The log documents exactly which clockings an employee has made on a particular day. To ensure that clockin's time recording is also audit-proof, you can differentiate between logs with corrected times and original logs.
Timesheet export
Simply export the employees' timesheets as an Excel or CSV file with a click and use them for payroll accounting.
Evaluation
Graphical processing of your employees' working hours. Here you can select the. periods as you wish.
Time tracking via app
Simple log-on and log-off. Tours of duty, journey times, loading times and breaks directly on your smartphone or tablet.
Time tracking via app on the tablet as a terminal
Simple log-in and log-out of all employees, clocking in and out of working hours, work rounds and breaks via the tablet as a terminal, e.g. for offices.
Employee self-service
Employees can use their access to correct their own times and the line manager is notified. This option must be activated by you.
Absence Management
Here you have an overview of all absences such as holidays or illnesses of your employees. Employees can apply for these themselves and attach documents. The line manager can accept or reject the applications.
Digital personnel file
Extensive information such as references, application documents, contracts etc. can be stored for employees in the digital personnel file.
Authorisations
You can flexibly assign authorisations to your employees. For example, you can decide which employees can submit holiday requests or correct their own times. Access to departments and certain data in the office centre can also be assigned here.
Calendar
Here you have an overview of all absences such as holidays or illnesses of your employees. Employees can apply for these themselves and attach documents. The line manager can accept or reject the applications.
Project time tracking
Stamping projects & sub-projects in the browser or via app
Invoicing with Lexware Office integration
Simply transfer recorded project times to lexoffice and invoice them in no time at all.
Project overview
You can see all your projects in the project overview. Here you can create new projects and follow the current status of the projects live.
Subprojects
Sub-projects can also be created for all projects, which are assigned to the projects. For example, you can enter appointments that belong to a recurring project individually.
Store project data
For each project, you can store all important information such as customers, project locations and contact persons for your employees in the app.
Project calculation
Information on the planned time, the project management and the calculation for target hours, planned personnel costs and hourly rates can also be stored for the projects.
Project planner
You can create projects directly via the calendar. Here you can also see all projects and sub-projects/appointments that have been scheduled.
Actionbuttons in the App
If employees are logged into the project, they not only see project information, but can also navigate to the project location using the "Map" action button or call the local contact person directly from the app using the "Phone" action button.
Digital project file
With the digital project file, clockin provides you with a central tool that helps you to keep track of your orders. All information recorded with clockin for each project is clearly stored in a timeline. This allows you to track project progress at any time, keep your head in several jobs at the same time and chat with your employees about them.
Project export for customers
To keep your clients up to date, you can export the project file at any time. clockin generates a PDF file with your company's logo and colours that you can send to your customer by email.
Create project notes
Add notes to the project via app or PC to quickly pass on work instructions or progress.
Photo function
In the clockin app, your team can document jobs and progress using a smartphone camera. Like all other documents, clockin also automatically saves photos in the respective project file.
Create sketches
Quickly & easily create sketches on photos or neutral backgrounds in the app.
Checklists
With the checklist system, you can specify work steps for your employees and standardise your processes. Thanks to the modular system, you can adapt the checklists perfectly to your processes.
Record communication
Quickly record short phone calls and verbal agreements in the digital project file.
Digital Forms
Upload digital forms such as floor plans, work instructions, etc. to the project file and make them available to employees as mobile attachments in the digital project file.
Digital customer signature
Obtain digital signatures from employees or customers and document proof of performance or acceptance with legal certainty.
FAQ
How do I ensure that my employees are really on site?
By assigning different accesses, you can ensure that my employees cannot clock in from home, but only on site on the tablet. Here you can use a code to ensure that the employee always clocks in themselves.
What happens if someone forgets to clock out?
clockin offers you the option of adjusting your employees' times retrospectively. However, the original clocked times are always retained. To counteract such a situation and save you extra work, you can also make presettings that automatically clock out your employees at a certain time - for example, always at 4 pm at shift changeover.
